Getting started with MaintMaster!

We are convinced that systems that are easy to use are systems that get used, and they create benefits and control for our customers. This forms the basis of everything we do in our development of MaintMaster. Although MaintMaster is an extremely powerful maintenance system, it is easy to get started with the basic features. Taking your initial step to create benefits from the outset is neither difficult nor complicated. All you have to do is follow these six steps to get started. It couldn’t be any easier!

3. How do you create an article /spare part


In order to make it easy to bring up the articles/ spare parts that are frequently used, you can add them to MaintMaster. Entering a stock location, balance, etc. makes it easy to search for them.

Do as follows, for example, to create an electrical component:

1. Select New /Article /Electrical component

2. The card that appears is called the article card. Here you can enter information about your article; in the example below we have added a new battery by completing the following information:

  • Type: Battery (explain what type of electrical component it is)
  • Name: Duracell battery (the name of my battery, usually the manufacturer’s name)
  • Number: 51-70 (numbers that we use internally, here you should not enter the supplier’s article number as you may have multiple suppliers)
  • Designation: AAA (if the article has a specific size, or if we have any internal name, this can be entered here)
  • Ordering point: 5 pcs (the minimum amount that must be held in stock, if your balance falls below this the article will automatically be marked as “Time to Order”)
  • Stock location: 2.1.0 (where the article is located in our stores, for example on the shelf)

3. To facilitate the ordering of the article, we can link it to suppliers. We do this by using the Suppliers tab and the Add button. Here we can also enter the article number and supplier, and how many we normally order from each supplier.

To make it easy to navigate and identify information about our articles, we need to have a good structure in place. We can achieve this by using categories and types!

A category together with a type describes what something is, for example:

  • Lubricants are required to keep our machines in tip-top shape. We have many different lubricants which means in order to group the articles we categorize them as As there are many different types of lubricant, we use types to add detail to the definition, such as Oil, Grease, Hydraulic oil. If we are looking to add a new oil as an article, we can add our oil in a structured way under the Lubricants category and type of oil.

To see what object or objects your article/spare part is suitable for, you can link it to the relevant object. The easiest way to do this is to open the article and go into the Objects tab.

1. Click the Add button

2. Search for the object you want to link your article to, and double-click it

3. Follow the same procedure if there are several objects to be linked

You can easily attach an image to your article /spare part by opening up its card and clicking the Description tab. Here you will find a tab for images, and the tab contains a button to Add image.

You can easily create custom fields for your articles to ensure that you can select the information you want to include. The fields you create are called properties, but are often referred to as XP (extended properties). How to proceed if you want to add a field, for example, with information about whether your spare part is a critical part.

1. Go to Settings and Manage properties in your Article card

2. Click Add in the Properties tab

3. Enter the name Critical component (this is just an example, you can of course rename your property to something that is relevant to you)

4. Select Value list as Data type

Selecting the Value list means that you must enter the values ​​that are presented in a drop down list. The different data types will allow you to select the format you want for your information

5. Enter YES and NO as values

6. Click OK to save your new property

7. Click OK again to close the category editor

8. You can now see that a new field called Critical component has popped up, and that you can select the values ​​YES and NO that you entered earlier