KPI for spare parts

Stockroom value compared to overall insurance value

Correct parts at stock

The value describes if you have enough or not enough spare parts in your stock room. A too high value is too much. A too low value means too few.

Example:  If the value is 0,9 %, this indicates that you might have to few items on stock and therefore is at risk of standing still due to lack of parts. Aim for 1,5 – 3,0%.

Needed Data

Stockroom value

Overall insurance value

Calculation:

Relevant for:

Tracked for:

Companies

Calculation based on:

Value of items
In MaintMaster:
Configured by user

Top 5 used spare parts

Most used spare parts

Top 5 spare parts describes which parts that have been withdrawn the most. Can be based on amount or value..
Example: gives you an indication on which machines that are causing problems since they require a lot of spare parts.

Needed data

Number of withdrawn items

Value of items

Calculation:

Relevant for:

Tracked for:

Departments
Stockrooms
Site-objects
Companies

Calculation based on:

Number of items
Value of items
In MaintMaster:
Part of default setup
Top 5 spare parts “Top 5 spare parts are important to track for a number of reasons. One of the most obvious ones is the price for the spare part and how the costs add up with every replacement but that’s not all of it!
When you see that a certain spare part on a certain machine is replace rather frequently, this gives you a good hint towards the reliability of that machine.
Every time a spare part is replaced, the production on that machine has to stop adding to the downtime cost of your production.
In addition, the replacement and repair, demands one of the most valuable resources from you maintenance department: Time!
Use the data from your top 5 spare parts to evaluate if these can be replaced with more durable parts or if other preventive or improvement-related measures can be taken to reduce their turnover.
factor in not only the cost of the spare part but also the time that it takes your team to replace them as well as downtime costs.

Top 5 not used spare parts - shelfwarmers

Least (seldom) used spare parts

Top 5 not used spare parts describes items that haven’t been used in a long time or never that we have on stock
Example: There is an item that haven’t been used for 5 years. Why? Maybe the machine is not in use anymore. Note: This will not apply to insurance spare parts

Needed data:

Number / date of withdrawn items

Value of withdrawn items

Calculation:

Relevant for:

Tracked for:

Stockrooms
Companies

Calculation based on:

Number of items
Value of items
In MaintMaster:
Part of default setup
Top 5 not used spare parts
Here is a quick way to save money in your stockroom: Track the least used spare parts and get rid of them.Often when replacing machinery and equipment, the corresponding spare parts are not removed from the stockroom. So you might actually have spares in stock that don’t fit to any of the machines that you are currently using.There is an obvious reason why having a lot of spare parts in stock cost you money. That is the cost for storage space. But slimming down your stockroom has more benefits to it.
-Inventory time will be reduced with a lower amount of different items
-People will spend less time searching for parts that they need as they have less stuff to go through
-Even your maintenance and stockroom system (I certainly hope it’s MaintMaster) will become faster to navigate.There is one exception to this where you need to be careful. Some spare parts, even though you may almost never use them, are necessary to keep in stock as they may have very long delivery times, are hard or impossible to come by and their absence may cause the production to halt. We call these spare parts “insurance spare parts” and even though you need them very seldomly, you should definitely keep them in your shelf.

Emergency Orders

Spare parts ordered in emergency

Describes the number of emergency orders that have been made.

Example: a high number indicates that we need to evaluate which and how many items we have in stock in order to minimize downtime and special delivery costs.

Needed data

Purchase orders

Calculation:

Relevant for:

Tracked for:

Site-objects
Companies
Departments

Calculation based on:

Number of purchase orders
In MaintMaster:
Configured by user

 

 

 

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