KPIs for Maintenance Utilization

Backlog

Planned jobs / time that according to plan should have been performed

Backlog describes planned jobs that should have been started already but are lagging.
Tip: Evaluate whether all jobs really are delayed or if some recurring jobs are planned with too frequent intervals.

Needed Data

Site-Object

Planned jobs

Deadline for jobs

Planned time for jobs

(Responsible person / group)

Calculation:

Relevant for:

Tracked for:

Groups
Companies
Site-Objects
Departments
People

Calculation based on: 

Planned time
# jobs
In MaintMaster:
Configured by user

OTD (On-Time delivery ratio)

Relation of jobs with delayed completion vs. all completed jobs

On-Time delivery ratio shows the relation between jobs completed after expired deadline and all completed jobs.

Example: during a month, electricians managed to complete 80% of their preventive maintenance tasks on time

Needed Data:

Person / Group / Department

Job Deadline

Time of completion

Calculation:

Relevant for:

Tracked for:

Departments
People
Groups

Calculation based on:

# Jobs
In MaintMaster:
Configured by user

Created vs. Completed jobs

Ratio of completed vs newly created jobs

Newly created vs. completed jobs will help you determine whether you are starting more jobs than your maintenance department can handle. If the ratio is above 1, the backlog will grow eventually.

Needed data;

Jobs / Start date

Responsible person / group

Calculation: 

Relevant for:

Tracked for:

People
Groups
Companies
Departments

Calculation based on:

# Jobs
In MaintMaster:
Part of the default setup

 

 

 

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