Maintenance management and planning requires a systematic approach. Information that can be gathered by a maintenance system provides invaluable support in the planning and execution of all types of maintenance activities as well as helping to ensure operational reliability. Regardless of strategy, there is always a need for some kind of preventive maintenance, and for this to work, documentation, planning and monitoring are necessary to ensure a return on investments. A maintenance system is also the hub for all of the information a maintenance engineer or planner needs. What has been done so far; what spare parts are suitable; have we performed inspections as per procedures; what deviations have we identified?
It’s very easy in MaintMaster to customize work categories and codes according to standard EN 13306. This enables proper analysis and provides useful decision-support data.
Conducting proper analyses requires everyone to talk and report in the same way and that they understand the different ideas the maintenance terminology conveys. Accordingly, the categories have been adapted to comply with European standard EN 13306 Maintenance Terminology, which clearly states what the various maintenance terms mean.
For fault reports, call maintenance immediately, who will respond as per applicable procedures. The reporting person then creates a fault report in the maintenance system. The order is then sent to the relevant area manager for further processing. Recipients of fault reports must always ask the reporting person if a fault report has been registered in the maintenance system. In cases where the reporting person cannot confirm or is unsure, the responsible technician or supervisor must assist in processing the fault report. This may be done retroactively once the fault concerned is remedied, but in principle the work should only be performed in exceptional cases if an order has not been created in the CMMS (maintenance system).
RECIPIENT OF THE FAULT REPORT
The supervisor for the line, area or equipment concerned is responsible for ensuring that planning, execution and completion of the work is accomplished.
COMPLETION OF WORK ORDER
Once the maintenance actions are complete, the work must be reported immediately stating the time taken and a simple analysis of the action taken to remedy the problem. In the event of emergency measures under the work category immediate corrective maintenance, also indicate the length of the downtime the fault in question has caused, before the job is completed in the maintenance system.
ORDERING OF NON-EMERGENCY MEASURE
The job category Improvement is used in the same way as above, with the difference that it’s only used for ordering non-emergency jobs, such as suggestions for improvements and other work orders..
Completion code group: Immediate Corrective Maintenance
Maintenance performed immediately after a defect has been detected in order to avoid unacceptable consequences.
Completion code group: Deferred Corrective Maintenance
Corrective maintenance which is not immediately carried out after a fault detection but is delayed in accordance with given rules.
Endeavor to move actions from Immediate to Deferred. Initially, this is the quickest way of achieving higher operational reliability and more efficient maintenance.
Completion codes for completion code groups immediate and deferred corrective maintenance.
The completion code is used in this example to show the cause of a fault
No fault detected
Completion code group: Preventive Maintenance according to procedure
All existing maintenance activities for preventive maintenance are terminated with a single completion code group; Preventive maintenance according to procedure.
The completion code is used here to monitor how well preventive maintenance is working.
Status OK (change procedure)
Start with creating a new property to your job category Preventive Maintenance. It should contain a value list using the different types of Preventive maintenance below. Now it’s really easy to create a recurrent preventive job of any type.
IMPLEMENTATION IN MAINTMASTER
Create a property in MaintMaster with the name, Type of PM-measure. Add the following captions as values to your list.
Completion code group: Improvement
Create a property containing a value list representing the three captions below. This is to define the type of Improvement performed.
Completion code group: Modification
Createa a property containing a value list representing the five captions below. This is to define the type of Modification performed.