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Preventive maintenance optimisation

Align your preventive maintenance with reality

Stop over-maintaining healthy machines and missing the ones about to fail. Maintmaster MI analyses your historical breakdown patterns and past fixes to suggest targeted, highly effective preventive maintenance routines that actually work.

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Trusted by industry leaders across Europe

Why teams use Maintmaster MI

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Target the right tasks

Update preventive maintenance schedules based on actual failure history, not just OEM manuals.
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Cut unnecessary work

Stop wasting technician hours on generic inspections that do not prevent breakdowns.

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Prevent recurring faults

Use past operator notes to add highly specific checks to your maintenance routines.

Without failure data, preventive maintenance is just guesswork.

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Before

Wasting time and resources.

Maintenance planners often build schedules based on guesswork or static manuals. This leads to over-servicing stable assets, wasting valuable technician time, and still experiencing unexpected breakdowns on machines that truly need attention.

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Action

Scan history. Identify failures.

Maintmaster MI scans historical work orders and operator shorthand to identify exactly how and why your equipment is failing.

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Result

Targeted routines. Higher reliability.

You deploy targeted preventive maintenance based on real factory-floor data, reducing unnecessary interventions and increasing asset reliability. You get maintenance driven by reality instead of only the calendar.

Powerful tools for smarter
maintenance schedules

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Hidden breakdown patterns

Uncover what really stops production

MI reads through thousands of messy work orders to find the real, recurring reasons behind machine failures.

Data-driven prevention

Match history to future prevention

The system suggests specific preventive actions and inspections based on the fixes that have actually worked in the past.

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Continuous refinement

Optimise your schedules continuously

Refine your CMMS checklists over time, ensuring your maintenance strategy evolves alongside your aging equipment.

Proven results. Turning insights into targeted maintenance.

0 %

corrective maintenance

0 %

SIP (Sterilisation in Place) time

0 x

improvement in MTBF on Capsetter

0 %

filler stops

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"We have built up a high level of trust in the maintenance department, and thanks to continuous dialogue with production, there is always a relatively high level of understanding of preventive maintenance."
 
- Erik Arnesson, Automotive Components Floby Ab
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"What I like about Maintmaster is that we can customise the layout of the user interface so that maintenance sees one thing and production sees another."
 
- Markus Retzer, Production Leader, Baosteel

Before and after

Maintmaster MI

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The old way

Static schedules

  • Schedules based on generic OEM guidelines
  • Technicians wasting time on unnecessary checks
  • Recurring breakdowns despite regular servicing
  • Historical breakdown data ignored
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The new way

Smart, proactive, data-driven

  • Maintenance driven by actual factory failure data
  • Technician time focused strictly on high-risk areas
  • Recurring problems caught before they stop the line
  • Continuous loop between breakdowns and prevention
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Make every preventive task count with Maintmaster MI

Start building smarter maintenance schedules based on reality. Stop over-maintaining healthy machines and focus your team on the tasks that actually prevent downtime.

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See other CMMS use cases

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Maintenance Alerts & Analysis

Identify issues early, prevent unplanned downtime, and move from reactive to proactive maintenance.

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Audits & Compliance

Digitise maintenance, ensure compliance, and stay audit-ready without slowing production.

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Operator Maintenance

structure, scale, and optimise operator maintenance to boost efficiency and maximise plant availability.

Learn more

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IoT Sensors

Monitor equipment conditions in real time with pre-configured gateways and sensors that integrate seamlessly with your CMMS. Simple to set up and ready to use.

Learn more

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CMMS & AI

Turn maintenance data into clear, actionable insights. Helping teams spot patterns, solve root causes, and improve reliability.

Learn more

Frequently asked questions

  • No. MI surfaces targeted suggestions based on your historical work orders and past fixes — your maintenance planner reviews and decides what to act on. You stay in full control. MI gives you the evidence; your team makes the call. Think of it as a highly experienced analyst who has read all your work order history, not an autopilot that changes things without you.
  • That is precisely what MI is built for. It is trained to understand operator shorthand, incomplete notes, and inconsistent language from real shop floors. One of our early customers stored maintenance notes in the Description field instead of the standard field — MI handled it without issue. You do not need clean, structured data before you start. MI works with what you already have.
  • MI reads your existing work order history in Maintmaster CMMS — including free-text notes, operator shorthand, and completion codes. It identifies which faults recur most often, clusters similar failure descriptions together, and matches them to the fixes that actually resolved those issues in the past. Nothing is invented. Every suggestion traces back to something your own team has already documented and proven.
  • Quickly. The standard process is: we pull a sandbox from your Maintmaster data, analyse a selected machine or production area with MI, and present the results — typically within 3 weeks of starting. You see real output from your own system before making any commercial commitment. There is nothing to install and no new systems to integrate.

  • MI is built directly on top of Maintmaster CMMS, and Maintmaster OEE — it is not an integration; it is part of the same platform. Your work order history, asset data, and operator notes feed MI automatically. There is no data export, no third-party connection, and no IT project required to get started.
  • MI works best when one person in your team — a maintenance planner, CI manager, or reliability engineer — takes ownership of reviewing the insights and driving actions. This does not need to be a full-time role. It is closer to a monthly review habit than a dedicated job. MI does the analysis; your team does the deciding. If you have someone who currently spends time manually reviewing work order history, MI replaces that effort and gives them better output to act on.