What is a CMMS software?

TAble of content

• What is a CMMS?
• Simplify Maintenance with a CMMS
• What a CMMS should include
• How to choose a CMMS in 7 steps
• How you implement a CMMS?
• Why you should go digital
• How do I integrate MaintMaster CMMS?
• The next level of CMMS - What is IoT?
• Best Practice: Standardisation Maintenance Manual
• CMMS VS. EAM, what makes them different?
• When a CMMS is a right choice for you
• Digitalize your maintenance today
• Learn more about how to become maintenance excellent
• Frequently Asked Questions

A CMMS SHOULD INCLUDE

Inventory & Spare Parts

A CMMS helps maintenance teams effectively store and manage a large inventory of spare parts. It allows teams to track the number of parts in stock, the number of parts used in repairs and when new parts need to be ordered.

This helps teams ensure they have the parts they need to complete repairs in a timely and efficient manner.

How to choose a CMMS in 7 steps

As you navigate the process of selecting and implementing a CMMS for your organisation, it's important to remember that the selection process can take time. This is due to the number of stakeholders that need to be involved, each with its own specific requirements and concerns. To ensure a smooth implementation, it's vital to identify these decision-makers and understand their requirements.

While every organisation is unique, we've found that there are commonalities in the CMMS selection process. To make it easier to follow, we've broken the process down into 7 key steps.

OUR CMMS IS TRUSTED BY

Why you should go digital

Analog maintenance processes, which rely on manual record-keeping and communication methods, have several limitations that can negatively impact maintenance operations. One of the primary concerns is the risk of inaccurate maintenance work due to errors and inconsistencies in manual record-keeping. Analog maintenance processes require technicians to manually record their work, which can lead to mistakes in the data. If a maintenance technician mistakenly records that a task has been completed when it hasn't, it can lead to confusion and delays in future maintenance work. This can be a serious problem, especially for critical systems that require precise maintenance to function properly.

Analog processes also lacks the ability to track and record maintenance tasks automatically, making them prone to inconsistencies and missed tasks that can impact the overall efficiency of maintenance operations. As the company grows the limitations of manual record-keeping can make it difficult to scale up maintenance operations and as the number of maintenance tasks increases, it becomes increasingly challenging to manually track and record them all. This can lead to errors and inconsistencies in the data and tasks, making it difficult for maintenance and site managers to effectively scale up their operations.

Learn more about the importance to go digital

The Next Level of CMMS - What is IoT?

There are several reasons to consider using the Internet of Things (IoT) in your maintenance operations:

By collecting data from sensors and other IoT devices, you can gain a better understanding of the performance and condition of your assets. This can help you identify issues before they become major problems, leading to improved asset performance and reduced downtime.

By automating maintenance tasks and processes using IoT devices, you can save time and reduce the manpower required to maintain your assets. By identifying and addressing maintenance issues early, you can reduce repair and replacement costs.

By using IoT devices to monitor the condition of your assets, you can increase the safety and efficiency of operations, reducing the risk of accidents and injuries. 

Overall, using IoT for maintenance can help you improve the performance and reliability of your assets, reduce costs, and increase efficiency and safety.

A CMMS is easier to use

When it comes to managing and optimising the various assets within an organisation, there are two main options: Computerised Maintenance Management Systems (CMMS) and Enterprise Asset Management (EAM) systems. Both systems provide solutions for managing and optimising the various assets within an organisation, but each has its own unique advantages.

As well as being cost-effective, CMMS systems are renowned for their ease of use. With a more focused set of features and a simpler user interface, these systems require less training and are perfect for organisations with limited IT resources or those looking to implement a maintenance management system quickly.

A CMMS is maintenance focused

What distinguishes CMMS systems from EAM systems is the specialised focus of CMMS on maintenance management. These systems provide a set of tools and features specifically tailored to this task, whereas EAM systems may have more general features that are not as relevant. For example, CMMS systems offer tools such as equipment breakdown reporting, maintenance scheduling and inventory management, all of which are specifically designed to help organisations manage their maintenance processes more efficiently.

For organisations with unique maintenance requirements, CMMS systems offer more customisation options than EAM systems. They're focused on specific processes and allow for more flexibility in workflow and data management. This means that organisations can tailor the system to their specific needs and processes, rather than trying to fit their processes into a pre-existing system.

An EAM could be more expensive

On the other hand, EAM systems offer a more comprehensive solution. They can manage a wide range of assets and processes, including maintenance, inventory, procurement and finance. These systems also often include advanced analytics and reporting capabilities that can help organisations make more informed decisions about their assets and processes. This is particularly beneficial for organisations that need a single system to manage all of their assets, regardless of type.

In addition, CMMS systems tend to have a more modular structure, allowing organisations to select and implement only the features they need, making them a great option for those with limited budgets. They also often have pre-built integrations with other software, such as inventory management systems and accounting software, saving organisations time and effort when it comes to data integration.

MASTER YOUR MAINTENANCE WITH MAINTMASTER CMMS

Digitalize your maintenance today

No matter where you are on your digital journey, moving away from pen and paper or looking for a more strategic approach, digitalizing maintenance can be a daunting task. But with MaintMaster, you can unlock the full potential of digitalization and take your maintenance operations to the next level.

As your partner in this journey, MaintMaster doesn't just provide software solutions; we bring real-world maintenance expertise and experience to the table. Together, we'll explore how digitalization can transform your maintenance processes, streamline workflows, and optimize asset performance. Say goodbye to the challenges of traditional maintenance methods and embrace the power of digitalization with MaintMaster.

Learn more about how to become Maintenance excellent 

Achieving maintenance excellence is the ultimate goal for any maintenance department. However, it can be difficult to move away from the chaos of reactive, unplanned work and towards a more organized and focused approach. That's where MaintMaster comes in.

With MaintMaster, maintenance departments can take control of their tasks and move towards a more efficient working environment. By planning, executing, and measuring their maintenance tasks, they can achieve excellence in maintenance and reduce the stress of unexpected issues. No more fire calls or scrambling to fix urgent problems – with MaintMaster, maintenance becomes a streamlined and strategic process. Learn more how to create an excellent maintenance