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What is a CMMS software?


Simplify Maintenance with a CMMS:

A CMMS is useful for managing preventive maintenance, which requires careful planning and organisation to be effective. By gathering information and directing tasks, a CMMS can help maintenance teams plan and execute various types of maintenance activities to ensure operational safety and reliability.

  • Maximise assets
  • Minimise downtime
  • Control costs
  • Streamline maintenance work
  • Make maintenance easier for employees
  • Get in control of Preventive Maintenance 

Maintenance softwares helps to gather information and direct tasks, thus providing valuable assistance in the planning and execution of various types of maintenance activities, which in turn ensures operational safety.


Work Order Management

Maintenance Managers can use a Computerised Maintenance Management System (CMMS) to describe a task and receive a range of solutions. The CMMS will then direct the task to the appropriate technician.

Once the work is finished, the technician in charge can mark the work order as completed in the CMMS, informing the maintenance manager that the task has been completed. This process helps to streamline maintenance work and improve the efficiency of maintenance operations.

Scheduling Tool

Effective planning is essential for the maintenance team to ensure that all necessary maintenance tasks are completed on schedule. Maintenance Management Software will help with this by providing a reliable work calendar and sending reminders to the person responsible for each task.

This helps the maintenance team to distribute the workload and ensures that no recurring maintenance is overlooked. By organising their planning in this way, the maintenance team can ensure that all maintenance tasks are completed efficiently and effectively.


A maintenance system allows all employees to report on defects and makes these reports visible to everyone in the organization. When a defect is reported, it can be assigned to the appropriate employee for correction.

The defect is also reported to the appropriate manager to ensure it is addressed in a timely manner. This process helps to ensure that defects are identified and corrected efficiently, improving the reliability and performance of the organisation's assets.



A CMMS logs all repairs, providing a comprehensive history of the maintenance and repairs carried out on equipment. This is particularly useful for maintenance teams managing older equipment, as these machines may have an extensive repair history. By having access to this information, maintenance engineers and teams can refer back to previous repairs when a problem arises, helping to ensure that future repairs are carried out correctly.

This can be done by anyone at any time, making it convenient for the maintenance team to access this information.


The CMMS collects data that can be used to make decisions about future maintenance and investment. The system also allows data to be collected on specific parts of the operation, which can be analysed to determine how often they are serviced.

This information, together with data from previous maintenance, can be used to make informed decisions about future investments.


Inventory & Spare Parts

A CMMS helps maintenance teams effectively store and manage a large inventory of spare parts. It allows teams to track the number of parts in stock, the number of parts used in repairs and when new parts need to be ordered.

This helps teams ensure they have the parts they need to complete repairs in a timely and efficient manner.


Through the use of a CMMS, maintenance departments become more successful and more efficient.

  • 60 Better Maintenance Productivity
  • 80 Reduced Manual Handling
  • 50 Fewer Administration Hours
  • 40 Reduced Breakdowns

How to choose a CMMS in 7 steps

As you navigate the process of selecting and implementing a CMMS for your organisation, it's important to remember that the selection process can take time. This is due to the number of stakeholders that need to be involved, each with its own specific requirements and concerns. To ensure a smooth implementation, it's vital to identify these decision-makers and understand their requirements.

While every organisation is unique, we've found that there are commonalities in the CMMS selection process. To make it easier to follow, we've broken the process down into 7 key steps.




How do I implement a CMMS?

To implement a CMMS, you need to define your mission and vision for what you want your maintenance department to achieve. Identify the specific improvements you hope to achieve through the use of a CMMS - reduced maintenance costs, improved asset performance or increased efficiency.

Then you need to review your current maintenance processes and identify areas that could be improved by using a CMMS. Once you have an idea of what you need for your asset, you need to research different CMMS options and select the one that best meets your needs and budget.

Before or during the implementation phase, you will need to train your maintenance team on how to use the CMMS, including any new processes or procedures that will be introduced.

Learn More about Maintenance Excellence


Why you should go digital

Analog maintenance processes, which rely on manual record-keeping and communication methods, have several limitations that can negatively impact maintenance operations. One of the primary concerns is the risk of inaccurate maintenance work due to errors and inconsistencies in manual record-keeping. Analog maintenance processes require technicians to manually record their work, which can lead to mistakes in the data. If a maintenance technician mistakenly records that a task has been completed when it hasn't, it can lead to confusion and delays in future maintenance work. This can be a serious problem, especially for critical systems that require precise maintenance to function properly.

Analog processes also lacks the ability to track and record maintenance tasks automatically, making them prone to inconsistencies and missed tasks that can impact the overall efficiency of maintenance operations. As the company grows the limitations of manual record-keeping can make it difficult to scale up maintenance operations and as the number of maintenance tasks increases, it becomes increasingly challenging to manually track and record them all. This can lead to errors and inconsistencies in the data and tasks, making it difficult for maintenance and site managers to effectively scale up their operations.

Learn more about the importance to go digital

How do I integrate MaintMaster CMMS?

The first step in integrating a CMMS into a facility is to identify all the assets and equipment that will be tracked in the system. This can include machinery, plant and other assets that need to be maintained. Once the assets and equipment have been identified, the next step is to collect and enter data about each asset into the CMMS. This may include details such as the asset's location, make and model, maintenance history and other relevant information.

Once the CMMS has been set up and users trained, it is important to test and refine the system as necessary to ensure that it meets the needs of the organisation. This may include adjusting maintenance schedules, fine-tuning the data entry process, or adding additional features or capabilities to the CMMS.

Read More About Integrating MaintMaster


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The Next Level of CMMS - What is IoT?

There are several reasons to consider using the Internet of Things (IoT) in your maintenance operations:

By collecting data from sensors and other IoT devices, you can gain a better understanding of the performance and condition of your assets. This can help you identify issues before they become major problems, leading to improved asset performance and reduced downtime.

By automating maintenance tasks and processes using IoT devices, you can save time and reduce the manpower required to maintain your assets. By identifying and addressing maintenance issues early, you can reduce repair and replacement costs.

By using IoT devices to monitor the condition of your assets, you can increase the safety and efficiency of operations, reducing the risk of accidents and injuries. 

Overall, using IoT for maintenance can help you improve the performance and reliability of your assets, reduce costs, and increase efficiency and safety.

Read More In Our IoT Brochure

Best Practice: Standardisation
Maintenance Manual

Introducing a revolutionary guide to maximising the performance of your machinery - a document that sets out a clear vision for achieving optimum availability during scheduled operations. This guide not only sets a long-term goal for your organisation but also provides a comprehensive strategy and policy for achieving that goal. With this guide in hand, you'll be able to make informed decisions and take the necessary steps to ensure your machinery is performing at its best. Get ready to take your business to the next level!

Want to read more about the maintenance manual?


A CMMS is easier to use

When it comes to managing and optimising the various assets within an organisation, there are two main options: Computerised Maintenance Management Systems (CMMS) and Enterprise Asset Management (EAM) systems. Both systems provide solutions for managing and optimising the various assets within an organisation, but each has its own unique advantages.

As well as being cost-effective, CMMS systems are renowned for their ease of use. With a more focused set of features and a simpler user interface, these systems require less training and are perfect for organisations with limited IT resources or those looking to implement a maintenance management system quickly.


A CMMS is maintenance focused

What distinguishes CMMS systems from EAM systems is the specialised focus of CMMS on maintenance management. These systems provide a set of tools and features specifically tailored to this task, whereas EAM systems may have more general features that are not as relevant. For example, CMMS systems offer tools such as equipment breakdown reporting, maintenance scheduling and inventory management, all of which are specifically designed to help organisations manage their maintenance processes more efficiently.

For organisations with unique maintenance requirements, CMMS systems offer more customisation options than EAM systems. They're focused on specific processes and allow for more flexibility in workflow and data management. This means that organisations can tailor the system to their specific needs and processes, rather than trying to fit their processes into a pre-existing system.

An EAM could be more expensive

On the other hand, EAM systems offer a more comprehensive solution. They can manage a wide range of assets and processes, including maintenance, inventory, procurement and finance. These systems also often include advanced analytics and reporting capabilities that can help organisations make more informed decisions about their assets and processes. This is particularly beneficial for organisations that need a single system to manage all of their assets, regardless of type.

In addition, CMMS systems tend to have a more modular structure, allowing organisations to select and implement only the features they need, making them a great option for those with limited budgets. They also often have pre-built integrations with other software, such as inventory management systems and accounting software, saving organisations time and effort when it comes to data integration.



Whether you need a low-cost, targeted maintenance management solution or a comprehensive system to manage all your assets, CMMS and EAM systems can help. The choice between the two ultimately depends on your organisation's specific needs and resources. CMMS systems are a perfect option for organisations that want to focus specifically on maintenance management and don't want to pay for expensive consultants, features and training.


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Digitalize your maintenance today

No matter where you are on your digital journey, moving away from pen and paper or looking for a more strategic approach, digitalizing maintenance can be a daunting task. But with MaintMaster, you can unlock the full potential of digitalization and take your maintenance operations to the next level.

As your partner in this journey, MaintMaster doesn't just provide software solutions; we bring real-world maintenance expertise and experience to the table. Together, we'll explore how digitalization can transform your maintenance processes, streamline workflows, and optimize asset performance. Say goodbye to the challenges of traditional maintenance methods and embrace the power of digitalization with MaintMaster.


Learn more about how to become Maintenance excellent 

Achieving maintenance excellence is the ultimate goal for any maintenance department. However, it can be difficult to move away from the chaos of reactive, unplanned work and towards a more organized and focused approach. That's where MaintMaster comes in.

With MaintMaster, maintenance departments can take control of their tasks and move towards a more efficient working environment. By planning, executing, and measuring their maintenance tasks, they can achieve excellence in maintenance and reduce the stress of unexpected issues. No more fire calls or scrambling to fix urgent problems – with MaintMaster, maintenance becomes a streamlined and strategic process. Learn more how to create an excellent maintenance

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