Chapter 13

Planning & Scheduling

Follow-up of past events, and daily management of planned activities or newly emerged problems are important parts of the maintenance organisation's everyday life in order to maintain a functioning dialogue between different teams. Establish an agenda for each meeting and think about who should attend each meeting. Feel free to use a white board or a summary page with selections in MaintMaster CMMS to visualise which activities are ongoing or recently completed. Below is an example of a meeting structure that not only includes daily management, but more a basic planning for several different recurring meetings in a maintenance organisation. If you do not have a meeting structure in place, a tip is to start on a small scale with a morning meeting every day and then develop the process.

Planning and scheduling, maintenance activities

It is very important that preventive maintenance activities are well prepared in order to ensure quality efficiency and a safe work environment. This includes spare part needs, time and other necessary resources.

Some of the steps in the preparation process are:

Registration and updating of asset records including picture navigation in the maintenance system.
Decision and recording of spare parts to be stored, and linking them to objects in the maintenance system.
Assesing the need for spare parts, and time consumption for recurring maintenance activities.
Develop/update instructions for preventive maintenance.
Labelling assets in the form of inventory numbers and lubrication points, etc.